Understanding Rooms and Open Rooms

A Room is a space and who it's for, and you set it up once. An Open Room is that room running on the day, with a volunteer's name against it and a clock on check-in. You open it every time you use it.

• Room. Nursery, set up once and used every week.
• Open Room. Nursery, opened by Ruth Nakamura for today's service. It appears on the Today dashboard, which is what lets a trusted person, usually a parent or caregiver, check their child in.

How rooms and open rooms work

Each child has a Default room on their own record, pre-selected at check-in every week, so moving a child up means changing that one field.

A volunteer is recorded against each Open Room. That gives you a record of who was with which children on which date.

The same Room can open into more than one session. Nursery can open into Sunday Service, into a Wednesday playgroup or into a Friday youth night, so you don't need a second Nursery.

Using Rooms

1. Create the Room from the Rooms page. See Create and edit a room.
2. When the session starts, go to the Today dashboard and press Open a room under the session you're running.
3. Pick the room and confirm the Check-in duration, then press Open room.
4. You land on the room's dashboard.

Troubleshooting

• The room is already open. Close the dialog and look for the room's card on Today.
• Last week's room isn't open. An Open Room belongs to the session it was opened for, so open it again from the Today dashboard when you're ready to run it.